ECHS Board Minutes 2/5/08 - 8/14/08

Early College High School at Arvada
Board of Directors Meeting,
ECHS Board Room
Thursday, August 14th, 2008

Minutes

Present: Diane Cyr, President,

Peggy Valdez-Fergason,Member

Gary Cooper, Recorder

Sarah Brock, ECHS Director

Chris Gerboth, ECHS CEO

Paula Kendall, ECHS Office Manager

1. Call to Order: 4:52 p.m.

2. Approval of Minutes: Approval of August 4th Minutes, Peggy moved, Dianne seconded. Vote (3)

3. Policy Discussion: Board reviewed Policy on the Use of Funds: Adopted on 8/14/08 by resolution. Vote (3)

Job Descriptions and Divisions of Duties: Dianne has requested that the Job Descriptions and the Matrix reflect the actual responsibility of the position. Measurements for evaluation need to be applied to the Job Descriptions for the purpose of evaluation.

Peggy raised the question of wrap-around student development; Sarah clarified that the part of the counselor’s role will be to serve as the school coordinator of out of classroom activities and development. Chris suggested that wrap-around accountability be included in both the Job Descriptions and Matrix.

Office Manager’s Job Description – Dianne asked to include Service the Board. Dianne moved to approve, Peggy seconded, Vote (3)

Full- Time Teachers Contract: Dianne raised the question of the compensation of declined benefits. Dianne asked for the removal of the Compensation and Salary schedule. 4.8 – Approved with changes – Peggy moved, Dianne seconded, Vote (3)

See Board Policy documents for suggested changes and approvals.

4. CEO's Report - Presented by the Director ( Finance, Budget, Facilities, and Partnerships)
Cooper moved to table to next meeting- Peggy seconded, Approved (3)

5. Director's Report - (Student recruitment, curriculum, and faculty) RTI Plan – Tutoring
Cooper moved to table to next meeting- Peggy seconded, Approved (3)

6. Other Business:
Coloradans for Community Colleges – Amendment 50: Presentation by Gary Cooper

7. Public Comment:

8. Adjourn – 8:40 p.m. Cooper moved, Peggy seconded. Approved (3)

Early College High School at Arvada

Board of Directors Meeting, Lakewood Office
Monday, August 4th, 2008
Minutes

Present: Diane Cyr, President,

Peggy Valdez-Fergason, Member Gary Cooper, Recorder (Dialed-In for the first 10 mintues)

Sarah Brock, ECHS Director

Chris Gerboth, ECHS CEO

Eric Hall, Esq.

1. Call to Order: 5:57 p.m.

2. Approval of Minutes: Approval of July 31st Minutes – Moved by Peggy and Seconded by Dianne. Vote (3)

3. Policy Discussion: (parts of 3, 6, 9, 11, identified at last meeting) Add Board: Policy –regarding use of PPR.

4. CEO's Report: Presented by the Director (Finance, Budget, Facilities, and Partnerships) Total enrollment is driving budget. Plans are in place with regard actual final numbers after the first two weeks of school.

Facilities: Pending final inspection next week. Furniture and Smart Boards presently in storage awaiting final building inspection. Sylvan Learning Center – donating 25 rebuilt DELL computers for Lab

University of Colorado at Denver Partnership - discussion is ongoing and the creation of 2 Spanish and French classes are set.

5. Director's Report: (Student recruitment, curriculum, and faculty)

Student Enrollment still active. Presently sixty students are enrolled for the Fall 2008 semester. The August 2nd Open House went very well approximately 125.

Parent Advisory Committee (PAC) Report: Sharon Whitehair will serve as Chair and Robbie Harris will serve as Recorder- PAC will be meeting the fourth Thursday.

6. Other Business:

Executive Session (CRS 24-6-402 (4) b, entered at 6:30 p.m. for the proposes of receiving legal advice from ECHS’s Attorney: Eric V. Hall – A recording was made until entering into Attorney Client Privilege and will be held for 90 days. Ended Executive Session at 8:02 p.m.

Financial - HR - Board, ECHS can only use funds are for ECHS only as granted.

7. Public Comment: None

8. Adjourn: 9:03 p.m. –Cooper Moved, Peggy Seconded Vote (3)

Early College High School at Arvada

Board of Directors Meeting

-Regis University Campus-

Thursday, July 31st, 2008
Minutes

Present: Diane Cyr, President,

Peggy Valdez-Fergason, Member Gary Cooper, Recorder

Sarah Brock, ECHS Director

Chris Gerboth, ECHS CEO
1. Call to Order at 6:05 p.m. (Late start due to late arrivals)

Board entered into Executive Session at 6:07 p.m. to discuss a legal issue.
Executive Session (CRS 24-6-402 (4) b, was entered – A recording was not made.
Executive session ended at 7:25 p.m.

2. Approval of Minutes: To be approved at our next meeting.

3. Policy Discussion (parts of 3, 6, 9, 11 identified at last meeting) Tabled to the next meeting Vote (3) Add: Policy regarding PPR usage.

4. CEO's Report - Presented by the Director (Finance, Budget, Facilities, and Partnerships) (Tabled until August 4, 2008)

5. Director's Report (Student recruitment, curriculum, and faculty) (Tabled until August 4, 2008)

6. Other Business: Approval of 08-09 Budget: Dianne, moved to approve – pending the quarterly contract of the CEO – effective: July 1st, 2008 – September 30th, 2008 Seconded Peggy (Vote) (3)

7. Public Comment:

8. Adjourn: Cooper moved: Peggy seconded. Adjourned, 7:30 p.m.

Early College High School at Arvada
Meeting of Board of Directors

July 1, 2008

Chair: Dianne Cyr Board President

Recorder: Sarah Brock Director

Members: Peggy Fergason-Valdez

Todd Miller

Absent: Chris Gerboth CEO

Gary Cooper Secretary

Call to Order: Meeting was called to order at 5:30 by Dianne Cyr (meeting held at Belmar)
Approval of Minutes: Peggy moved and Todd seconded

Policy Discussion: Reviewed and approved 2.11, 2.12, 3.1, 4.2, 4.3, 4.4, 4.5, and 4.6. Reviewed and tabled policies 3.2 and 3.3 (job descriptions)


CEOs Report: CEO absent, tabled for July 21st. Discussed need to resurrect Critical Path for future board meetings, Sarah will discuss with Chris.


Director’s Report: Report tabled due to extended policies discussion.


Other Business
Discussed possibility of creating a “Riders Program” for students who are free and reduced lunch to receive low cost or free bus pass; agreed to place information about convenient bus stop/transportation on next flyer; Discussed need for “Hostile Work Environment Policy;” Agreed to discuss and/or pass motions to hire CEO and Director at next Board meeting

Board Meeting Calendar
Board Meetings: July 21st, 2008; July 31st, 2008
Information Sessions: June 22nd, 2008; 7-8:30pm
Open House: August 2nd, 2008; 12pm – 4pm

Adjourn: Meeting Adjourned at 6:50pm, Todd moved and Peggy seconded.

Early College High School at Arvada
Meeting of Board of Directors

May 9, 2008

Chair: Dianne Cyr Board President

Recorder: Sarah Brock Director

Members: Gary Cooper Secretary

Todd Miller

Absent: Koko Moore

Chris Gerboth CEO

Jay Alire

Call to Order: Meeting called to order at 1:15pm by Dianne Cyr (meeting held at Board Retreat)

Approval of Minutes: Gary moved and Todd seconded

CEO’s Report
Facility: YES, all of 1st floor will be sprinkled.

Critical Path:

Director’s Report: Hiring, curriculum, calendar, student recruitment, partnerships

Marketing Plan: Upcoming info sessions, parent advisory council

Startup Fundraising: Walton and CDE grants

Board Policies:
Table of contents discussion…

Board Meeting Calendar:
Board Meetings: June 10th, July 1st, July 31st
Information Sessions: May 21st, June 3rd, June 19th, July 9th, July 22nd

Adjourn: Meeting Adjourned at 2:25pm, Gary moved and Todd seconded.

Early College High School at Arvada
Meeting of Board of Directors

April 15, 2008

Chair: Dianne Cyr Board President

Recorder: Sarah Brock Principal

Members: Gary Cooper Secretary

Todd Miller

Staff: Chris Gerboth CEO

Jay Alire

Absent: Koko Moore

Call to Order: Meeting was called to order at 6:36 by Dianne Cyr (meeting held at SEC)

Approval of Minutes: Todd moved and Gary seconded

CEO’s Report
Facility: Loan and lease docs in final stages. Working on creation of building corp. Chris will set up meeting at CB Richard Ellis for he, Sarah, and Dianne to review all paperwork and documents before closing.

Critical Path: On schedule with most aspects. Recruitment remains slow but steady. Info sessions coming up 2/month through summer (dates to follow). First draw down request of CDE grant money turned in 4/14/08. Chart of accounts for state set-up. Discussed reasons for name change.

Director’s Report:
Draft of calendar distributed – new draft at next mtg. Sarah reported Business plan updated. Working with CLCS Group Purchasing to develop furniture and supply quotes. Discussed progress w/ Sylvan partnership – possible SLC onsite. CU-Denver partnership stalled due to lawyer not understanding concept. Chris working with Randy DeHoff to educate and push through.

Board discussed current state policy debate re: college readiness and the use of assessments.

Marketing: Beginning to develop Parent Advisory Council, contacting MS principals and counselors to set up presentations and meetings, creating ppt. presentation.

Start-up Fundraising: Walton Grant Application in

Other Business:
Proposal from last meeting mentioned. SEC board did not take up. Moot now that CDE funding in.

Board Meeting Calendar:
Board Meetings: May 9-10th (Retreat), June 10th, July 1st, July 31st
Information Sessions: May 6th, May 21st (June and July dates to follow)

Adjourn
Meeting Adjourned at 6:54pm, Gary moved and Todd seconded.

Early College High School
Meeting of Board of Directors

March 4, 2008

Chair: Dianne Cyr Board President
Recorder: Sarah Brock Principal
Members: Gary Cooper

Todd Miller
Staff: Chris Gerboth CEO
Absent: Jay Alire Koko Moore

Call to Order: The meeting was called to order at 6:22pm by Dianne Cyr (meeting held at Common Ground coffee house due to lack of key for Community Center)

Approval of Minutes: Gary moved and Todd seconded

CEO’s Report
Facility: Reviewed facility blueprints. Discussed: emergency exits, evacuation plans, parking lease agreement with church, inclusion of greenspace in pkg lot, and asbestos removal. City of Arvada approved site design pending name change.Lease reviewed by our lawyer and sent back to owner. Discussed financing for facility – there is a ltr of backing for $500,000 from the Charter School Development Corporation. Loan documents will be provided to board once approved by attorney for signature of board president.

Critical Path: On schedule with most aspects. Recruitment of students slow – focus on marketing to come.

Director’s Report: Sarah Brock presented information on progress on standards alignment, hiring process, UCD and Sylvan Partnerships, and grant writing.

Marketing Plan: Distributed flyers for ECHS to members for posting. Explained Cheryl Lucero’s role.

Startup Fundraising: CDE grant application completed and turned in. Copy given to board president. (copies to be emailed to board members). Decision will be made on March 12th. Draft budget included in CDE grant app.

Introduction of Proposed Board Resolution: Line of Credit from SEC
Discussed proposal. Need to change name and need to insert a time limit in section 1c (Option for Repayment Demand) – suggested 30 days. With changes, Gary moved to accept, Todd seconded, Unanimous. Resolution will be discussed with SEC board.

Board Meeting Calendar:
Next meeting April 8th with ECHS Information Session to follow.

Adjourn
Meeting Adjourned at 6:54pm, Gary moved and Todd seconded.

Early College High School
Meeting of Board of Directors

February 5, 2008

Chair: Dianne Cyr Board President
Recorder: Sarah Brock Principal
Members: Gary Cooper

Todd Miller
Staff: Chris Gerboth CEO
Absent: Jay Alire Koko Moore

Call to Order: The meeting was called to order at 6:41pm by Dianne Cyr

Approval of Minutes: Gary moved and Todd seconded

CEO’s Report
Facility: Dustin Jones and Dorie Adams from CB Richard Ellis presented information on planned facility, discussed process to date in terms of lease procurement and renovations. Discussed next steps. Laura Fiemann from Tatonka Capitol discussed proposed loan and financial arrangement.

Critical Path: Postponed

Curriculum Alignment: Sarah Brock presented information on ECHS-Sylvan partnership, as well as course scope and sequence, curriculum design, and progress on standards alignment.

Marketing Plan: Agreed to bring ECHS marketing and promotional materials to next Board Meeting.

Startup Fundraising: Postponed

Review of Proposed Board Policy: Board Meeting Organization
Gary moved to accept and Todd seconded. Vote unanimous for approval.

Review of Proposed Board Policy: Dispute Resolution
Gary moved to accept and Todd seconded. Vote unanimous for approval.

Board Meeting Calendar
Next meeting March 4th with ECHS Information Session to follow.

Adjourn
Meeting Adjourned at 8:47pm, Gary moved and Todd seconded.